If you are working from a home office, chances are you will be tempted to store all your data on a cloud service provider so you can get rid of all the papers that tend to take up so much of your space. However, there are a few important reasons why you may want to consider optimizing your existing space and keeping some of your paper records.
There are a host of security threats that could put data stored in the cloud in danger. Ransomware is becoming one of the most problematic security issues as hackers lockout companies and individual users and refuse to give back files unless a ransom is provided (CCIPS). Malware is also on the rise and is becoming not only more common but also more sophisticated. Passwords can be hacked and in some cases, files can be snatched as you move them to and from your cloud storage websites.
These problems can be totally avoided by simply keeping some files on paper instead of on a computer. While a thief could technically break into your home office, the chances of someone entering your home for the sole purposes of stealing your files are pretty slim.
Depending on the nature of your work, you may need to keep paper copies of your important files even if you have copies of the same document on a cloud server. If the paper would be easy to falsify or is not entirely legible after it has been scanned, you will probably be better off keeping the original. Furthermore, paper files also serve as a backup if something happens to your scanned copy. If the file cannot be replaced, then you are almost always better off keeping the paper file in addition to scanning it and storing it online.
Thankfully, you don’t have to choose between a cluttered office and your important paper files. Companies such as Closet & Storage Concepts can create customized office shelves, cabinets, and bookcases that enable you to store important papers, office supplies, books, and many other items without expanding your current office footprint. In fact, you may even be able to reduce the amount of space you use for your office and create a multipurpose space. Keep in mind that lockable drawers can be used to provide extra security.
To start with, you will want to go over your office papers and belongings and decide what to keep and what to throw away. Next, assess your office storage needs and determine what type of storage would be practical and good looking. Finally, call in a professional who can design an office storage solution that will enable you to keep your office properly organized not only now, but in the future as well. Our Philadelphia area designers are ready to help you sort out your office paperwork and can help with ideas – give us a call to get started!